Minnesota Copiers Blog

Personal Scanning With PinPoint Scan

Posted by JR Copier MN on Jun 15, 2016 8:55:28 AM



The Small Print - Copier & Printer Lease Contracts

Posted by JR Copier MN on May 5, 2016 7:41:08 AM

Warning: Don’t let your current copier vendor coerce you into signing another Copy Machine Lease contract before your current contract is up.   Normally your sales rep will visit you within 6 months of the expiration of your copier lease.

Do not sign a new lease 3 - 6 months before your existing lease expires!

Many office equipment companies will approach you 3-6 months prior your lease expiration on your existing equipment, that way you can not get a fair bid from any other office equipment dealer.


4 Obstacles to Digital Transformation: Why Paper Keeps Hanging On

Posted by JR Copier MN on May 3, 2016 2:17:56 PM

Why Can’t We “Go Paperless” Faster?

It’s hard to empower revenue earners, reinvent customer experience, or launch breakthrough products and services when collaboration and interaction are hampered by paper-bound processes. It doesn’t matter whether those processes connect customer-facing engagements or internal support functions. One delay, one error, one missed step drives down quality. Even worse, it can cost you a customer forever.


Inefficient Printing Practices... Managed Print Solutions

Posted by JR Copier MN on Apr 7, 2016 1:33:01 PM


An average 14% of revenue.” It’s what most fortune 500 companies today are wasting on document-related tasks and sorely inefficient printing practices. Eighty percent of business content is unstructured or unmanaged, and of that, nearly half is paper. What does managed print services look like to you?

Move from chaos to order

With managed print services (MPS), you can gain visibility and control of your entire document environment. This goes way beyond reducing printing and paper usage. Just as your business is always evolving, managed print services and managed document services continue to evolve to help organizations meet the information challenges of today and tomorrow. Although overall print volumes are down, the widespread use of tablets and smart phones has created additional complexity in the print environment. IT organizations need a strategy to provide access to print from mobile devices without compromising security.


Office Copier | Color Copier

Posted by JR Copier MN on Apr 6, 2016 7:16:00 AM

Why Buy a Color Copier?

In today's organizations, color copiers are a must-have for any industry. Whether you need to print a photo or scan multiple documents, they are extremely useful for many different projects. The best multifunction color copiers are built for office-friendly endurance, thanks to their large capacity paper trays and accessories. High-resolution printer scanners produce high-quality images for reports or portfolios. In addition, premium models are equipped with special features like stapling and hole punching  to make workplace document production easy. The top copiers, such as the  Xerox 7545/56 or the Kyocera TA 4550ci 5550ci feature this versatility.


Xerox WC 7830, 7835, 7845, 7855 Analysis – Powerful Technology

Posted by JR Copier MN on Apr 1, 2016 3:31:22 PM

XEROX  Reliable • Affordable • Quality

Our service team did a full review of the Xerox WorkCentre 7800 series and found this to be to perfect all around office copier. Complete with copy, print, scan, and fax these copy machines deliver what most small businesses need for document imaging. As for quality, all four products (7830, 7835, 7845, and 7855 models) deliver stunning eye-catching images and knock out up to 55 pages per minute.


Copiers & Printers: Not Just For The Office Anymore

Posted by JR Copier MN on Mar 28, 2016 8:32:04 AM

Do you ever feel like your work day may already be piling up on top of you? I'm not just talking about the typical 9 to 5 office cubicle work day either. I'm talking about event coordinators and planners, or the people that have to deal with the people in office buildings. Some days are tougher than others. The only way to make things easier is through convenience. This is why we use the technology and devices that we use in the office or workplace setting. It's all about communicating and sharing information with people that need to be informed. Why do you think every office has a copier machine? There's clearly a reason for that. Every time you see a stack of documents or important memos being passed out to a crowd or in the main conference room, where do you think they came from? The office copier. The beauty of it is that copiers can be used outside of the office as well.

The Convention
Whenever you go to a convention (if you have been before), there were surely many fliers and pamphlets passed out. While the pamphlets might not be photocopied by a normal copier, you'd better believe that all of the fliers you look at were printed by a copier. Most conventions have thousands and thousands of people attending. There has to be some type of scheduling for these people and they need to have something tangible to look at to ensure that they've are informed. The copier can handle that load and then some. There are more than just schedules that go into a convention. All of the documents that need to be taken care of will be handled by copiers or printers that are rented for the particular event.

Back To School


Financial Benefits of Managed IT - Twin Cities

Posted by JR Copier MN on Mar 16, 2016 11:56:53 AM

Managed IT Services can encompass everything from preventive monitoring and disaster recovery, to remote network management and cloud computing—and much more. All of these components present incredible value to businesses, but many companies hesitate to add IT services out of concern over cost justification. However, research suggests that integrating Managed IT can present substantial financial benefits for your business in a relatively short period of time. 

Consider the following financial benefits of incorporating Managed IT services into your current business model. 

Return on Investment (ROI) – When it comes to implementing new company initiatives, the clear, deciding factor for management is ROI. A recent IBM white paper titled, “Business Value of Managed Services,” found that companies utilizing managed services incurred a three-year ROI of 224 percent with a payback period of just 22 weeks. In addition to all of the benefits a Managed IT plan can bring to your business, consider how such a strong return would positively affect your company in less than six months.  

Optimize Existing Resources – Many companies have at least one in-house IT employee or a partial IT team in place. Unfortunately, these employees tend to use their time repairing individual users’ computers or diagnosing and fixing connectivity issues, instead of spending time on critical, business-building projects. If your IT team continually gets pulled off task to put out fires, you are losing money. Conversely, according to the IBM study, incorporating Managed IT services frees up your IT team to tackle other jobs, maximizing potential in their current roles by 42 percent. 

Increase Employee Productivity – The functionality of the tools your employees use to get their jobs done can have an enormous impact on your team’s productivity. When your IT needs—from hardware to software to storage—are consistently monitored and working efficiently by a Managed IT provider, your employees can use these tools to amplify productivity. According to the IBM study, application downtime is reduced by 88 percent with Managed IT services, keeping your team on task. Ultimately, increased productivity directly correlates with an increase in company revenue. 

Incorporating Managed IT into your business isn’t about taking a leap of faith. It’s a calculated decision that will produce a strong return on investment, a fortified IT team, and an increase in productivity across your entire staff. 

Contact us today to learn more or ask our team member about IT services that will maximize your investment and improve business productivity. 


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